Before
LEMs signed weeks late
The rep rotated out and nobody delegated. No signature, no service entry sheet, no invoice.
NowLEMs are signed on site or by link the same day, on the contract’s rate sheet, with the PO and work order on them.
Field to Paid · job tracker and invoicing
From the signed LEM to money in the bank.
Every job and every deliverable tracked from the field to the client, then billed from the signed LEM, in QuickBooks Online or by export. And one screen that answers the question every contractor asks when the bank account doesn’t look right: where’s my money?
From $11,000 setup + $850/mo1–25 people who sign in · CAD, plus GST · fixes and updates includedAll prices Job tracker: $5,000 + $500/moQuickBooks invoicing: $6,000 + $425/moBoth together: the price above
What it fixes
Big invoices don’t sit by accident. They sit somewhere.
A large invoice to a big owner passes through a chain: LEM signed, service entry sheet, approval, the supplier portal, a match, a payment run. Any break restarts the clock. We make your side of that chain airtight, and show you exactly where each dollar is.
Before
The PO ran out first
Callouts and scope growth used up the PO. The work is done; the money waits on an amendment.
NowEvery PO’s value against the signed LEMs, with a warning at 75% so the amendment is asked for in time.
Before
One line holds up the lot
A single disputed line, or missing backup, and the whole invoice goes back to the start.
NowDisputes settled on the LEM before it’s billed. Invoices split by work order, with the signed LEM and test reports attached as backup.
Where’s my money
Every invoice, at its owner stage.
Each invoice shows the stage it’s at in the owner’s process, how long it’s been there and who it’s waiting on. Your office moves it along as the owner’s system shows it; anything stuck lands on a chase list every Monday, with the facts to escalate with.
Where’s my moneySample data · moving live
LEM signedby the owner’s rep
INV-2041 · $48,2102 days here
SES createdwaiting on the rep
INV-2038 · $12,9603 days here
SES approvedwaiting on the approver
INV-2035 · $96,40019 days here
Invoice submittedin the supplier portal
INV-2031 · $31,7754 days here
Acceptedthree-way match
INV-2029 · $7,4806 days here
Schedulednext payment run
INV-2026 · $22,3001 day here
Paid
INV-2022 · $15,940paid
Illustration with sample data. No system can make an owner approve faster; this makes your side airtight and shows you where to push.
The job tracker
Every handoff is a sign-off, with a name and a time.
As-built drawings, test reports, photos, close-out packages and signed LEMs, each followed from the truck to the client. The crew, the office, operations and the client all see the same status.
- Captured
- Handed in
- Received
- Drafting
- Office check
- Approved
- Sent to client
- Client accepted
- Invoiced
- Paid & archived
Invoicing
Billed from the signed LEM, not retyped.
- Client rate sheetsEach client’s rates, with the PO and work order on every invoice.
- QuickBooks Online, or exportTwo-way with QuickBooks Online: drafts go in, paid status comes back. CSV and PDF for Sage, Vista and others. Integrations.
- Backup attachedSigned LEMs, timesheets and test reports ride along, so nothing gets argued down.
- Split invoicesBy work order, so one query doesn’t hold up the rest.
- Change orders and calloutsWho approved it, when, and the reference number. The PO follows; nothing is forgotten.
- Supplier portal packagesFor portals such as SAP Ariba, Coupa and Enverus OpenInvoice: the invoice, PO, work order and signed backup, ready to upload.
- Aged receivablesDays to invoice and days to paid, by client and by owner stage.
Questions
About Field to Paid.
Priced by company size, not per seat. Fixes and updates included in every monthly.
Do we have to use QuickBooks?
No. Invoicing connects two-way with QuickBooks Online. For Sage, Vista or anything else, invoices export as CSV and PDF.
Does it submit to SAP Ariba, Coupa or OpenInvoice?
Not directly. Each invoice comes out as a package ready to upload: the PO, the work order and the signed backup, together.
Can it make the owner approve our invoices faster?
No system can make an owner approve faster. What it does is make your side airtight and visible: every invoice carries the PO, work order and signed backup, and you can see which stage it is at and who it is waiting on, so you have the facts to escalate with.
How do the owner stages get updated?
Your office moves an invoice to its next stage when the owner’s system shows it, and the date is kept. It’s a two-click update, not a live feed from the owner’s system, and the tracker is only as current as that update.
What is the PO burn-down?
Every purchase order’s value against the signed LEMs written under it. You get a warning at 75%, so the amendment is asked for before the work outruns the PO.
The rest of the suite
One system. Each part feeds the next.
Next step
Bring your oldest unpaid invoice.
In 30 minutes we’ll walk it back through the owner’s stages, find where it stopped, and show you how the next one wouldn’t. Then Field to Paid runs 30 days on your real invoices before the first monthly fee.
Fort McMurray, Alberta · serving contractors across Canada